PC Financials
Book intro →
PC Financials
Book intro →
The general ledger, run by the firm that implemented the AI watching it. Reconciled feeds, accrual books, a close signed off by day 7 of the following month.
PC Financials runs your general ledger as a CPA-led service — daily reconciliation, accrual books, AR/AP with approval routing, payroll integration, and a monthly close signed off by business-day 7 of the following month.
The headline is a clean monthly close by business-day 7. Everything else flows from that. The bank, card, and processor feeds get reconciled daily — not because daily reconciliation is theatre, but because a transaction that sits unclassified for three weeks is a transaction whose context is gone. The person who knew what it was for has already moved on. Catch it the same day and the close stays short.
Accruals are the part most outsourced shops quietly skip. We don’t. Revenue gets recognized when it’s earned, not when it hits the bank. Expenses get accrued in the period they belong to, not the period the invoice arrived. The point isn’t to make the books pretty — it’s to make the P&L mean something when an operator looks at it on the 8th. If gross margin moved three points, the books should tell you whether that’s real or whether it’s a timing artefact.
AR and AP run through approval routing in Ramp, Brex, or Bill.com depending on what’s already in the stack. We don’t insist on a specific tool; we insist on a specific shape — every payable has a coder, a reviewer, and an approver, with limits that match what the business actually wants to enforce. Payroll runs through Gusto or Rippling and is journaled into the GL the same week, with the employer-tax accrual and benefit allocations split correctly. The year-end packet for the tax preparer is the byproduct, not a separate project — if the books are right in December, the packet is mostly an export.
Operators who treat their financials as a decision-making instrument, not as a compliance artifact. Typically that’s companies past the founder-doing-bookkeeping stage but not yet at the point where an in-house controller plus a senior accountant is justified. Multi-entity structures are fine — we run consolidations across PCs, MSOs, holdcos, and operating entities routinely. Inventory-heavy businesses are fine. SaaS, services, regulated verticals like MCA and healthcare are fine.
What this isn’t for: a founder who wants a low-cost bookkeeper to keep QuickBooks tidy until the next fundraise. There are good shops at that price point and we’ll happily refer to one. What you’re paying for here is a CPA on the engagement who picks up the phone and owns the answer when the books say something the operator doesn’t expect — and the AI and systems work underneath that keeps the close clean.
Days 1–2 of the new month: daily feeds are already current from the prior month, so the open items are the late-arriving invoices, the credit-card statements that close on the 25th, and the payroll cycles that span month-end. Days 3–4: accruals get booked — deferred revenue, prepaid amortization, accrued payroll, the recurring journal entries that depend on a real cost driver rather than a guess. Days 5–6: variance review against budget and against the prior month, with notes attached to anything that moved meaningfully. Day 7: sign-off, packet delivery, brief written commentary on what happened in the month.
The CPA doing the work is the same person on the variance-review call. There is no junior team this gets delegated to behind the scenes. That’s the whole point of the engagement — when the operator asks why the COGS line jumped, the answer comes from the person who closed the books, not from someone reading a Slack message and guessing.
The biggest one is bank-feed-driven accounting — where transactions get classified into whatever account the rule remembers from last time, without anyone reading the description. The books look reconciled because the feed agrees with the bank, but the P&L is fiction. Cleaning this up usually takes 2–4 weeks of trailing-period rework before a current close can hold.
The second is class-tracking-as-consolidation. Two or three entities running through a single QuickBooks file with classes standing in for legal-entity separation. It works until it doesn’t, and it stops working at the worst possible time — usually a tax filing or a diligence request. The fix is to migrate to separate files with a real consolidation, which we do once at the start of the engagement.
The third is undocumented intercompany. Money moves between entities, gets recorded as expenses or contributions depending on who entered it, and the eliminations never get done. Two years in, the consolidated balance sheet is off by a number nobody can reconstruct. We rebuild intercompany schedules during onboarding and then keep them current monthly.
When we sign off on a close, the books pass the same checks an audit would run: bank, card, and processor balances tie to statements; AR ties to the aging; AP ties to the open-bills report; intercompany nets to zero across entities; payroll liabilities reconcile to the payroll provider; deferred revenue ties to a schedule. If any of those don’t tie, the close doesn’t go out — we fix it first.
The deliverable is a packet: P&L, balance sheet, cash flow, a one-page operator summary, and the year-to-date trial balance. Distribution lands in inboxes on day 7, with a 15-minute optional Loom walking through anything that moved. Most months the Loom isn’t needed.
Bookkeeping runs on top of §1 (AI & Automation) and §2 (Systems & Custom Solutions). The agents handle categorization, three-way reconciliation, and anomaly detection — the work that used to take a senior accountant two days now happens overnight, and the CPA reviews the edge cases instead of doing the rote work. That’s what lets one firm keep a clean close without a back office full of people.
§4 (Reporting) layers on top when an operator wants a monthly board packet or a 13-week cash forecast tied to the same numbers. §5 (Financial Ops) is the right answer when the close keeps slipping because the AP queue is a mess — that’s a process problem, not a bookkeeping problem, and fixing it once is cheaper than absorbing it monthly. §6 (Tax) closes the loop so the return isn’t a translation exercise.
If we're a fit, you get a written scope within the week. If not, we'll point you somewhere that is.